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Convert a WhatsApp Order Into Structured Data
Paste any WhatsApp order — chat text, forwarded message, exported conversation — and Ordia extracts the customer, products, quantities, units and delivery date. Download the result as PDF, Excel, CSV or JSON.
Common use cases
- Bars, restaurants and shops ordering from a distributor via WhatsApp
- Small retailers sending recurring orders in chat
- Sales reps forwarding customer chats to the back office
- Wholesalers digitising WhatsApp orders into spreadsheets
How the WhatsApp to Order tool works
- 1Send the orderUpload or paste the WhatsApp text. Nothing is stored publicly.
- 2Ordia organizesOrdia reads the document and identifies customer, products, quantities and notes.
- 3Download the resultPreview the organised order, enter your email to unlock the full file and download as PDF, Excel, CSV or JSON.
Limitations & privacy
- Text-only tool — for images and voice notes see Photo to Order and Voice Note to Order
- Free plan: 3 successful extractions per day per visitor
- The Toolbox organizes messages into files. Product recognition and ERP delivery are Platform features.
- Your uploaded file is stored privately in your Ordia workspace after you sign in. It is never shared or indexed by search engines.
Frequently asked questions
How do I convert a WhatsApp order into Excel?▾
Paste the WhatsApp message into the box above. Ordia extracts each product line, quantity and unit. Sign in and download the result as Excel, CSV, PDF or JSON.
Does this recognise products in my catalog?▾
No. The free Toolbox is purely an organizer — it reads the message and produces a structured file. Matching products against your own catalog is a Platform feature.
Does it work with WhatsApp voice notes?▾
Voice notes are handled by the dedicated Voice Note to Order tool, which shares the same Ordia extraction engine.
Can Ordia read Italian, Spanish or dialect terms?▾
Yes. The extraction engine reads free-form Italian, English, Spanish and other languages. Understanding your customers' specific abbreviations over time is a Platform feature.